ACTION PLAN FOR IMPLEMENTING THE RESULTS OF THE INTERNAL ANALYSIS OF CORRUPTION RISKS AT ASTANA VENUE MANAGEMENT LLP
Approved by order of the Acting General Director
of Astana Venue Management LLP dated « 
2023
ACTION PLAN for implementing the results of the internal analysis of corruption risks at Astana Venue Management LLP
(hereinafter – the Partnership)
No.
Recommendation
Form of completion
Deadline
Responsible
1.
1. Develop the missing internal regulatory documents on training of the partnership’s staff and the Instructions on the procedure for inventory of the partnership’s property), or, if they are not needed, remove them from the list of internal regulatory documents governing the partnership’s activities in its charter
Approved internal regulatory document
By 30 September 2023
HRD, AD, LD,
compliance officer
2.
Supplement the Rules for Selecting Tenants of the Partnership’s Commercial Premises, approved by Order of the General Director No. 18-P of 06.09.2019, and the Rules for Selecting Counterparties for Services Provided, approved by Order of the General Director No. 01-04/344 of 05.11.2021, with an obligation to post announcements of premises planned for rent on the Partnership’s internet resource in Kazakh and Russian.
Approved
Rules for Selecting Tenants of the Partnership’s Commercial Premises
By 30 September 2023
CAD,
compliance officer
3.
Send a letter to the Ministry of Finance on the need to develop and implement the information subsystem “database of prices for
Letter to DAPP
By 30 September 2023
PPD, LD, compliance officer
2
goods, works and services” provided for by subparagraph 29) of Article 2 of the Law “On Public Procurement”
4.
Send a letter to the Ministry of Finance proposing the following addition to subparagraph 50 of paragraph 3 of Article 39 of the Law “On Public Procurement”:
after the words “if such public procurement is carried out during the first month of the year,” add the words “in the event that a facility is transferred to the Customer during the year”.
letter to DAPP
By 30 September 2023
PPD, LD,
compliance officer
5.
Fill the partnership’s internet resource with the following information: contact details (postal address, email address, telephone numbers) of structural divisions; announced vacancies; qualification requirements for candidates for vacant positions; telephone numbers for information on vacancies; regulatory documents governing activities; information on the procurement of goods (works, services); and the schedule for receiving individuals and representatives of legal entities in person
Memo with a report on the work done
By 31 October 2023
EMD,
HRD, LD,
compliance officer
6.
Introduce the practice of checking fines in state databases every month, and add an item on checking for fines to the clearance sheet completed when an employee is dismissed.
Approved clearance sheet form
By 3 August 2023
HRD, LD, compliance officer
7.
Send the following proposals for improving legislation to the Ministry of Finance of the Republic of Kazakhstan: “integrate the public procurement system with elicense.kz so that it is possible to select on the portal
letter to DAPP
By 30 September 2023
PPD, LD, compliance officer
7
the certificate of accreditation granting the right to carry out mandatory comprehensive non-departmental expert review of projects (feasibility studies and design and estimate documentation) intended for construction, except for projects classified as a state monopoly”
8.
Send the following proposals for improving legislation to the Ministry of Finance of the Republic of Kazakhstan:
1. It is proposed to retain the bid security when an incomplete set of documents is submitted, including after the opportunity to supplement applications.
2. It is proposed to supplement paragraph 3 of Article 29 of the Law “On Public Procurement” with subparagraph 3) as follows:
3) if one potential supplier is admitted to participate in the tender. In this case, an invitation to participate in public procurement from a single source is sent to the potential supplier that submitted an application to participate in the tender. The price of the concluded public procurement contract must not exceed the potential supplier’s tender price offer specified in the application to participate in the tender
Letter to DAPP
by
31 October
2023
LD, compliance officer
9.
Send the following proposals for improving legislation to the Ministry of Finance of the Republic of Kazakhstan: if an error is identified independently before the deadline for applications for requests for price quotations, allow the published procurement to be withdrawn or edited
letter to DAPP
by
31 October
2023
PPD, LD, compliance officer
4
Abbreviations:
LD – Legal Department
PTD – Production and Technical Support Department
CAD – Commercial Affairs Department
PPD – Public Procurement Department
HRD – HR and Records Management Department
AD – Accounting Department
EMD – Organisational and Control Work Department
